I've been trying to use GTD for about two months now and though there have been some improvement, my organization is no where near the level I need it to be at.
The good thing, however, is that I'm starting to get a better idea of my requirements for getting the system to work better, and that alone is progress.
Professional - I'm an executive in charge of content for an web site. Hence, I have multiple deadlines throughout the week, multiple projects in addition to those deadlines and a staff to manage. Plus, there are various immediate issues that pop-up throughout the week, whether its a fire or someone from the media calling to speak to me. Oh, I also receive in excess of a 100 emails a day. (I'm sure many of you live the same type of life )
Technology - I'm using Vista at work with Outlook, XP with Outlook on my laptop and Windows Mobile on my Motorola Q.
Other - I need to share my project list with my boss on a regular basis and be able to quickly update him on various projects at a moment's notice. I've been using an Excel spreadsheet to do this, but its not the easy thing to work off of.
I've been trying to switch to Outlook Tasks and using the reminders in that. The reminders are helpful, but I finding myself overbooking days or afternoons when I have to postpone things do a fire or other distractions.
So I need a solution that will allow me to manage all of the moving parts and deadlines. Plus, I need the ability to quickly create a project list into a format that my boss will understand. (And I need to be able to quickly modify to exclude any personal items that are added.)
I have looked some software for the Q, but haven't bought any yet because I'm still a bit lost as to how to best implement GTD given my worklife.
As far as IT stuff goes, something that works with Outlook and Windows Mobile would be good in terms of task and project management. But, I'm willing to combine any IT solution with some good old folders and legal pads.
Since many of you have faced the same pickle and successfully moved away from it, any suggestions/tips that you all can provide would be greatly appreciated.