Over the last several months, I've noticed creeping complacency in my system.
I mostly work on big projects, which means I mostly know (or think I know) what I need to do without much reference to my lists. The problem for me has always been getting the small stuff done. The big projects bring big rewards -- people pay me for those! -- but the fifteen minute emails and phone calls somehow seem to get nudged aside. Especially if I'm not looking at my lists, thereby allowing them to drop off the radar.
Preventing this is the purpose of the weekly review, and I have indeed noticed that this stuff has been hanging around, but somehow that hasn't translated into motivation to actually do it. And since I haven't been working from my lists, my confidence in them has been eroding.
Then I went on a business trip, causing the usual post-travel inbox overflow. Between the two issues I decided it was time to dump everything and build my lists back up from zero.
I haven't yet decided whether a change of tools is in order. I may need a list tool that's more in-your-face than my current Circa notebook, but I haven't yet found a better alternative. And meanwhile, of course, life goes on and I need *something* to manage my way through while My System (tm) is in limbo.
I don't think index cards are the permanent solution, for a variety of reasons, but they do make a great interim solution. Cheap, easy to create, easier to shuffle than pieces of paper. As I did my mind dump processing, I gave each NA and each project an index card, then shuffled through to sort out business from personal projects, and to sort the NAs by context. My "system" now consists of a card file on my desk. Until I can sort out the larger issues that got me into difficulties in the first place, it's working fine.