I have a habit of saving EVERYTHING digital. My review folder has cycled from having 10-20 folders to literally 100-200+ folders. I've changed my organization system around from shoving items in folders, to labeling a file with a "folder name" meaning if I saved an online chat. instead of putting it in a chat folder, I'd name it chat_Chatperson_date. Or if I had a life-coaching call I'd put the clients notes not in a folder of "life_coaching_clients" but just name the file "clientnotes_client name" and so i'd have all files in the reference folder as files, not folders because folders tend to stagnate. However, when I change a lifestyle pattern (say leave an online forum, or stop communicating with a certain group of persons (because of differences , relocation, etc ) I archive all documents and conversations that I may have had or printed up. This is great for a complete computer reference file, but a side-effect result is MASSIVE clutter, chaos and hellish reference folder where I do't really know what's in there half the time.
The biggest issue is I save things without knowing their purpose. Maybe I psychologically may want to see what kind of thoughts I had when I posted on xyz forum in 2004 or something or what things I printed off as an @AGenda with xyz person x amount of years ago.
I'm trying to make my reference folder weeded out. It's VERY weedy. But fortunately, I don't ever think to myself "shoot, I wish i wouldn't have deleted that contact or file or journal or whatever". The downside is I frequently think "why the hell do I save these almost useless files"?
This most likely will evolve into a 50k-30k convo about priorities.
however, the biggest solution for me will be having HARD LINES for project support files. I have about 200 projects currently and many Reference files are strictly linked to those individual projects. So I SERIOUSLY need to develop a system for project support files. how do I link a conglomeration of various project support file which each of the 200 projects. Everyone acts like this is so simple, but in reality, it's the most complex part of gtd, or of any productivity system in general.
The main question is what's a good system for project support files? I put all those in reference, which I believe is causing problems.