Wow, 661 people viewed this topic? That's unreal. I don't think I know 660 people.
Anyhow, I wanted thank Brent for his advice on the paper route and the freeform method/approach.
Ultimately, Lifehacker/Microsoft provided the answer I needed, and I thought I would come back to share the results.
The other day Lifehacker recommended new students check out MS One Note which was a program apparently released in the 2003 version of office, and while my company did not install it with the defacto laptop image; I was able to download the demo. After playing with the program, I will not be going back to any old ways of trying to manage this process because not only does it allow me to track free form information about a given RFP process, and organize that in any way I see fit, and to post links to the document storage location on our company's intranet, but it allows me to tag information in any customized way I see fit, and then globally report on that information by creating a summary sheet about all of our sales people. In addition, it integrates with MS office so I can set task reminders which automatically get added to my to do list, and I can transfer emails from one system to the other seamlessly allowing me to track all communications.
Then, the rest of the information for metrics and such can just live in excel, which is where they were meant to reside so that I can create pivot tables and such.
Well I hope this helps some other folks besides myself. I'm really not a MS fanboy (way more like Google), but this has really gotten me excited about the process and what kinds of things I can accomplish again.
Feel free to email me if you have questions.