I keep a paper based next action list but I also created a @NA mail folder in Outlook so that I can move emails that will take more than 2 minutes to process. This system has helped me enormously by keeping my inbox manageable - usually down to close to 0 weekly. The problem I'm having is that my @NA email folder is filling up with stuff that I have to do - and I'm not reminded of it when I look at my next action list. Seems to me that I don't have hard enough edges around these two next action list - some are on paper, some are buried in the email folder.

Has anyone else had this problem? I'd be grateful for any tips on how folks have managed this type of situation in their system.

Thanks in advance for your thoughts.

Dan