i recently downloaded the "GTD and Outlook 2007" whitepaper pdf for setting up my outlook the gtd-way.
i'm working as a project manager and am handling multiple projects at the same time every time. I already have a referencing folders tree for all projects and subprojects (the work ones i mean, not gtd-projects).
In chapter 4: Managing email the process for email is delete, do / file, delegate or defer.
the delete and do part is clear and emails that not need action are filed in the reference folders.
i am however having problems getting my head around the delegate and defer part.
Q: when do i delegate an email and when to defer? (My guess is to delegate when there is action to be taking not by me, and defer to make it into a task which is assigned to myself?)
for delegate two folders need to be created: @Actions and @Wating for.
Q: when to put an email in @Actions and when in @Wating for?
Q: what to do with the @Actions emails?
Q: why do i not need to assign a category to the email?
Q: are these the only two folders needed for delegate?
Q: what is the best method for transferring email to tasks? i need to have email attachements kept with the email, and i want to use my windows mobile phone also.