i just started recently with gtd, have read the book and a lot (!) of forums, threads and blogs about the gtd setups.

Because in my work i send and receive lots of email (i'm a project manager at an internet development company) which create next actions i'm trying to move my emailing into the gtd proces. Here's my setup, i would like to get comments from you guys for approvements, changes, etc

here are the preparations i did
  1. i created the "standard" gtd context actions (outlook categories): .projects, @agendas, @office, @calls, @waiting for, @someday/maybe
  2. i created an outlook search folder on my inbox and sent items box, this is the base for processing email
  3. created the outlook folder views as outlined in "GTD and outlook 2007" pdf from davidco shop
  4. i already had lots of reference folders before i started gtd (divided as client / project)

how my email is processed
  1. every mail that comes in is reviewed for "delete, file, do, defer, delegate"
  2. mails for delete, file or do are being processed immidiately
  3. items that need to be deferred or delegated are transfered to tasks (i am trying to create an outlook macro so i can hotkey that action)
  4. in the task the email is added as attachement, a start and/or due date is added and i change the subjectline if needed and add the correct context action
  5. if i send an email (delegate) to one of my project teamworkers, i follow the same route with the sent email (convert to task with attachement, change subject,etc) and set the context to @waiting for with the send-date added to the subject line
  6. if the email is processed i move it to a project reference folder of store it in an "global" archive folder

please post your comments to this setup, i am still looking for the best setup.

ronald