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Speed Keys - for Windows & Outlook
by David Allen

Shortcut Keys for Windows

Alphabetical list by Shortcut Key

WINDOWS
Alt+tab Switch from one window to another - press Alt+tab to show a list of open windows - hold Alt+press tab repeatedly to select a window, - release Alt to switch to the window you selected

Ctrl+a Selects or highlights all of the document

Ctrl+b Bold - applies bold to highlighted characters

Ctrl+c Copy - copies highlighted text to the Clipboard

Ctrl+d Font change - opens font dialog box

Ctrl+e Edit mode (Lotus Notes)

Ctrl+end Jump to end of open document

Ctrl+f Find - displays Find dialog box

Ctrl+h Replace - open Replace dialog box

Ctrl+home Jump to beginning of document

Ctrl+i Italics - applies italics to highlighted characters

Ctrl+k Clear all character styles (bold, italics, etc.)

Ctrl+l Link - displays Link properties dialog box

Ctrl+m Mail - opens Mail window

Ctrl+p Print

Ctrl+r Reload current document into Edit window

Ctrl+right or left arrow key jump one word to the right or left

Ctrl+s Save current document

Ctrl+t Apply fixed width character format to selected text

Ctrl+u Underline - applies underline to highlighted text

Ctrl+up or down arrow key jump one paragraph up or down

Ctrl+v Paste text from Clipboard at the insertion point

Ctrl+w Close current document

Ctrl+x Cut out highlighted text & place a copy on the clipboard

Ctrl+z Undo last action

Esc Close a dialog box without performing any action

Shift+arrow key Highlight text

Shift+space Non-breaking space, to insert


OUTLOOK

In Outlook 2003

k opens a new Task
Type the description for your Task in the Subject field
g opens category list (or use your custom category shortcut, if you created one)
Arrow keys bring you to the desired category
Space bar selects the category
s saves the entry

In Outlook 2007

k opens a new Task
Type the description for your Task in the Subject field
h+g opens category list (or use your custom category shortcut, if you created one)
Arrow keys bring you to the desired category
Space bar selects the category
s saves the entry

In Outlook 2003 or 2007

a opens a new appointment
Type the description for your appointment in the Subject field
key moves to through the date and time fields until you reach All day event box
puts a checkmark in All day event box
s saves the entry

Alt+s - saves and closes

Ctrl+shift+n - opens new note

Ctrl+shift+m - opens new email message

Ctrl+shift+a - opens new appointment

Ctrl+f - forwards as an email message any current email/contact/calendar entry/task/note

Ctrl+shift+e - creates a new email folder

Ctrl+shift+v - moves emails between folders

Ctrl+shift+c - opens new contact

Ctrl+shift+i - moves to the email inbox

Ctrl+shift+q - opens new meeting request

Ctrl+shift+f - opens window for advanced find

Alt+g (in Outlook 2003) or Alt+h+g (in Outlook 2007) - brings up category menu when creating tasks. Type the first letter of the category (in v.2003) or use your arrows (v.2007), hit the space bar and then enter (to select the category without using the mouse)


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