Speed Keys - for Windows & Outlook
by
David Allen
Shortcut Keys for Windows
Alphabetical list by Shortcut Key
WINDOWS
Alt+tab Switch from one window to another - press Alt+tab to show a list of open windows - hold Alt+press tab repeatedly to select a window, - release Alt to switch to the window you selected
Ctrl+a Selects or highlights all of the document
Ctrl+b Bold - applies bold to highlighted characters
Ctrl+c Copy - copies highlighted text to the Clipboard
Ctrl+d Font change - opens font dialog box
Ctrl+e Edit mode (Lotus Notes)
Ctrl+end Jump to end of open document
Ctrl+f Find - displays Find dialog box
Ctrl+h Replace - open Replace dialog box
Ctrl+home Jump to beginning of document
Ctrl+i Italics - applies italics to highlighted characters
Ctrl+k Clear all character styles (bold, italics, etc.)
Ctrl+l Link - displays Link properties dialog box
Ctrl+m Mail - opens Mail window
Ctrl+p Print
Ctrl+r Reload current document into Edit window
Ctrl+right or left arrow key jump one word to the right or left
Ctrl+s Save current document
Ctrl+t Apply fixed width character format to selected text
Ctrl+u Underline - applies underline to highlighted text
Ctrl+up or down arrow key jump one paragraph up or down
Ctrl+v Paste text from Clipboard at the insertion point
Ctrl+w Close current document
Ctrl+x Cut out highlighted text & place a copy on the clipboard
Ctrl+z Undo last action
Esc Close a dialog box without performing any action
Shift+arrow key Highlight text
Shift+space Non-breaking space, to insert
OUTLOOK
In Outlook 2003
k opens a new Task
Type the description for your Task in the Subject field
g opens category list (or use your custom category shortcut, if you created one)
Arrow keys bring you to the desired category
Space bar selects the category
s saves the entry
In Outlook 2007
k opens a new Task
Type the description for your Task in the Subject field
h+g opens category list (or use your custom category shortcut, if you created one)
Arrow keys bring you to the desired category
Space bar selects the category
s saves the entry
In Outlook 2003 or 2007
a opens a new appointment
Type the description for your appointment in the Subject field
key moves to through the date and time fields until you reach All day event box
puts a checkmark in All day event box
s saves the entry
Alt+s - saves and closes
Ctrl+shift+n - opens new note
Ctrl+shift+m - opens new email message
Ctrl+shift+a - opens new appointment
Ctrl+f - forwards as an email message any current email/contact/calendar entry/task/note
Ctrl+shift+e - creates a new email folder
Ctrl+shift+v - moves emails between folders
Ctrl+shift+c - opens new contact
Ctrl+shift+i - moves to the email inbox
Ctrl+shift+q - opens new meeting request
Ctrl+shift+f - opens window for advanced find
Alt+g (in Outlook 2003) or Alt+h+g (in Outlook 2007) - brings up category menu when creating tasks. Type the first letter of the category (in v.2003) or use your arrows (v.2007), hit the space bar and then enter (to select the category without using the mouse)
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